Even when businesses have carried out their own fire risk assessment many of them mistakenly underestimate the amount of records they should keep. The vast majority of UK businesses, if inspected tomorrow, would fail a fire-safety inspection due to insufficient checks and record keeping.
“Do you test your fire alarm weekly?” we ask – “Weekly?” comes the reply. The fire-safety order requires certain fire and emergency provisions to be checked regularly. Some checks have a weekly frequency, others monthly and even some daily!
Here is a list of fire-protection provisions and there required inspection frequency:
Fire Alarm – Daily Check by user no recording required.
Fire Alarm – Weekly test by user and recording in fire-safety log.
Emergency Lights – Monthly test by user and recording in fire-safety log.
Fire Extinguishers - Monthly test by user and recording in fire-safety log.
The fire-alarm daily check is visual inspection of the control panel to ensure there are no faults displaying.
Fire-alarm weekly test requires the user to operate a call-point (different point each week) and ensure the system operates correctly and can be heard throughout. The test should occur at the same time each week so that occupants are aware that it is indeed a test. The test should then be recorded in the fire-safety logbook. Should any faults be present then this and the remedial action planned should also be recorded.
Emergency light monthly tests require the user to test every emergency light in the building. This is not a duration test and requires the user to note merely that the light successfully lit. This is usually achieved via operation of a test-key facility. The test should then be recorded in the fire-safety logbook. As with fire alarms should any faults be present then this and any remedial action required should also be recorded.
Fire Extinguisher monthly inspections require the user to inspect every extinguisher in the building. The inspection involves checking the following: Is the extinguisher mounted on its bracket? – Is it under the correct sign? – Is the pin in? Is the anti-tamper tag in place? If there is a pressure gauge is it reading in the green band? Are the extinguisher operation instructions, on the body, legible? Again the test should be recorded in the fire-safety logbook and any faults present and remedial action planned should also be recorded.
This is the most common failing in fire-safety provision yet the most easily discovered by an investigating body.